POSTERS ON WHEELS LTD (INCLUDING BILLBOARDS 2 GO)
TERMS & CONDITIONS OF BUSINESS

1. The following terms and conditions of business apply between Posters On Wheels Ltd including Billboards 2 Go ("the Company") and its customer ("the Customer") except to the extent that they have been varied or supplemented in writing from the Company to the Customer. If the Customer is an agency acting on behalf of a third party the same terms will apply to the third party through the agency.

2. The price payable by the Customer to the Company for the Company’s services shall be in accordance with the Company’s rates. Customers paying by credit card will incur an additional 2.8% service charge levied by our credit card providers. Customers requiring account facilities must request an account opening form. All new Customers and Customers without an account facility must pay the full order value 7 days prior to campaign start date unless agreed otherwise in writing by the Company - an initial deposit of 50% will be required with the order and the remaining 50’% will be required 7 days prior to the campaign start date.

3. Agencies acting on behalf of their clients and booking the services of the Company on behalf of their client are advised this contract is between the Company and the agency – our Customer and not with your client. It is advisable the cancellation terms of this contract are relayed to your client and provisions are made with your client that in the event of a cancellation the Company will recover all monies from the agency.

4. Signing this order form constitutes a legally binding contract between you, the Customer and us, the Company. You can cancel your order anytime up to 90 days prior to the campaign start date. This will result in a loss of your deposit or 25% of the value of your total order, whichever the greater. Cancellations between 89 days prior & 14 days prior to the campaign start date will constitute a 50% charge of the total of your order and cancellations 13 days prior to the campaign start date will constitute a 100% charge of the total of your order. All cancellations or amendments to campaign details must be confirmed by telephone and then made in writing. Bookings made within the above date period/s will incur the same cancellation penalties.

5.In the event the Customer needs to make an amendment to the particulars of an existing order, the Company needs to be notified first by telephone then in writing immediately. If the amendment is a date change, the Company will endeavour to re-allocate the booking to the desired date/dates without charge. If the desired date/dates are not available the Company will advise the Customer of the next available dates. The Customer will then have the option to either accept the given dates, advise the Company of new dates which we do have available or make a cancellation. In the event of a cancellation, the cancellation terms in point 2 above will apply. If new dates are booked and then a subsequent cancellation is made at a later date, the Company will invoice the Customer the full 100% value of the original order.

6. In the unlikely event of breakdown / accident / adverse weather conditions or an act of God which is not within our control, we will add any lost time to the end of your campaign. We do not operate a crediting your account policy under these circumstances.

7. The Company shall provide the Customer with such advertising space for such period(s) and in such localities as is agreed in writing between the Company and the Customer on the order form. Whilst the Company will use all reasonable endeavours not to do so, the Company may deviate from any agreed route or locality whilst its vehicles are displaying the Customer’s advertising material and will advise the Customer under the circumstances.

8. Unless commissioning the Company to design and produce posters, the Customer shall provide to the Company all advertising materials for display on the Company’s vehicles. Such materials shall be of dimensions and material specified by the Company and shall be delivered to the Company’s premises not less than seven days before the agreed date upon which the contract shall commence (unless otherwise agreed). Failure to do this may delay the campaign and additional costs will be passed onto the Customer.

9. In the absence of negligence on the part of the Company, the Company shall not be liable for any loss of or damage to any advertising material or for any loss arising in connection with any contract between the Company and the Customer. The Company shall have no liability in respect of any term or condition implied by statute.

10. The Company reserves the right to refuse to display any advertisement without giving any reason. Advertising material will not be accepted if, in the opinion of the Company, the advertising material fails to conform with the British Code of Advertising Practice, or is likely to offend any particular members or sectors of the public.

11. The Customer will indemnify the Company against any loss or liability which the Company may incur as a result of any costs, claims, expenses or proceedings in relation to any advertising material for which the Company’s services have been contracted by the Customer including parking tickets.

12. The Company shall not be liable for any loss or damage suffered by the Customer as a result of any failure by the Company to provide any services in accordance with this agreement with the Customer, if such failure is in any way caused by war, strike, lockout, sit-in, trade dispute, accident or breakdown to plants, machinery or vehicles, natural catastrophe including adverse weather conditions, or any other cause whatsoever beyond the Company’s control.

13. The Company may warehouse the Customers posters for up to 28 days after the campaign finish date without charge. Posters, which are date sensitive, will be disposed of immediately unless requested otherwise. Customers wishing the Company to store their posters for longer periods must advise the Company by telephone in the first instance then in writing. Failure to do so may result in the Company disposing of the posters without further notice. The Company shall not be held liable under the circumstances to any losses the Customer may incur. Customers wishing for the posters to be returned at the end of their campaign will agree to pay the sum of £125.00 for P&P and courier delivery anywhere in mainland UK or Customer pickup can also be arranged.

The additional conditions below are for Customers booking the services of Billboards 2 Go
14. The Company will only park a static billboard in a location if parking permission has been given in advance. If parking has been arranged by the Company, the Company will obtain permission on behalf of the Customer. If the Customer arranges the parking, the Company needs to be furnished with written permission in advance by the Customer.

15. If the Customer instructs the Company to carry out a survey on their behalf, the Company will negotiate on the Customers behalf a parking fee and obtain the relevant permissions from the land owner to park the billboard. On occasions it may not be possible for the Company to locate a parking location in the exact area the Customer requires. The survey fee is non refundable under these circumstances and the Company will endeavour to find a suitable location as near as possible to the first one requested.

16. The Company will place a static billboard in an agreed location once it is deemed by the Company that the position is ‘safe’. The Company will place the posters on to the billboard once located and from there on Company will leave the billboard at the location and will not take responsibility for any damage caused to the posters due to vandalism, etc. In the unlikely event the posters are damaged or vandalised, the Customer will need to commission the Company to reprint a new set at the going rate. Once the Company parks and secures the billboard, the Company will not keep a check on the posters until the contract is over and the Company is scheduled to pick it up. It is the Customers responsibility to advise the Company if any damage has been caused and the Company will act on the Customers instructions under these circumstances. The Customer agrees to pay the Company the full invoice value at all times and the Company is not obliged to refund or offer extra days for any time lost due to damage or vandalism.

17. Once the billboard has been placed, it will be deemed to be the responsibility of the Customer. Any queries from third parties with regards to parking will be dealt with by the Customer. If the billboard needs to be moved during the course of the campaign, the Customer will have to pay the Company a moving charge. The Customer agrees to pay the Company the full invoice value at all times and the Company is not obliged to refund or offer extra days for any time lost due to the moving of the billboard.

18. Company recommends a representative from the Customer is present whilst the billboard is being placed to ensure they are happy with the positioning. If the Customer does not provide a representative on the day of delivery, the driver will position the billboard in their absence. If the billboard has to be subsequently re-positioned, the Company will charge the Customer a moving fee. The Customer agrees to pay the Company the full invoice value at all times and the Company is not obliged to refund or offer extra days for any time lost due to re-positioning.

19. Once the billboard is in position in the desired location, the Customer will be responsible for any parking fines or other costs incurred. This should not be an issue under normal circumstances if the correct permissions have been sought. This condition applies whether the Customer or the Company finds the parking space.

20. The terms and conditions of this contract are subject to change from time to time. Any changes made will result in the Company emailing the Customer with the new terms that will automatically supersede all other terms and conditions excluding additional agreements made to the Customer in writing.

E&OP permitted.

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